Privacy Policy

Last updated:
28th October, 2025
This Privacy Policy explains how Sponza (“Sponza”, “we”, “us”, “our”) collects and uses personal data when you visit sponza.algominds.ai and related pages we control (the “Site”).
Controller: SPONSORMATCH LTD (trading as Sponza), Company No. 16709913 Registered office: 3rd Floor The Coade, 98 Vauxhall Walk, London, United Kingdom, SE11 5EL Contact: hello@sponza.ai
This policy covers the holding page / waitlist. When our external Sponza app goes live, it will have its own privacy information for the in-app experience.

  1. What data we collect

Data you provide

  • Email address and role (e.g., Rights holder, Brand, Agency) when you register for launch updates.

  • Website URL (optional) and any information you include in free-text fields or replies.

Data we generate or obtain

  • Public information from the URL you submit (e.g., category cues, social links).

  • Device/usage data: IP address, approximate location, browser and device type, pages viewed, timestamps, referrers, campaign parameters (UTMs).

  • Cookie/SDK data: see Cookies below.

We do not intentionally collect special category data (e.g., health, ethnicity) or data about children.

  1. How we use your data (purposes & lawful bases) Purpose

Purpose:

Run and secure the Site
Manage the waitlist & respond
Send marketing updates
Analytics & product improvement
Legal and compliance

Examples:

Hosting, load balancers, security logs, fraud prevention
Store your registration; notify you about launch; handle enquiries
Launch announcements, product updates
Understand traffic and content performance
Record-keeping, enforcing terms, defending claims


Lawful basis:

Legitimate interests (operate a safe website)
Legitimate interests (respond to your request)
Consent (you can withdraw at any time)
Consent (for non-essential cookies/analytics)
Legal obligation / Legitimate interests

  1. Cookies and similar technologies

We use cookies and similar technologies.

  • Strictly necessary cookies – required for the Site to function (always on).

  • Analytics/measurement cookies – help us improve the Site (set only with your consent).

  • Marketing cookies – if used, set only with your consent.

Your choices: Use the on-site Cookie settings control (if enabled) to accept/reject non-essential cookies. You can also adjust your browser settings to block or delete cookies. Some features may not work without cookies.

  1. Sharing your data

We do not sell personal data. We share data with:

  • Service providers (processors) that help us operate the Site and communications (e.g., website/hosting, email delivery, form handling, analytics, security).

  • Professional advisers (legal, compliance) and authorities where required by law.

  • Successor entities in the event of a reorganisation, merger or acquisition.

All processors are bound by contracts to process personal data only on our instructions.

  1. International transfers

Some providers may process data outside the UK/EEA. Where this occurs, we use appropriate safeguards, such as UK International Data Transfer Agreement (IDTA) or EU/UK Standard Contractual Clauses, and assess partners’ security and privacy practices.

  1. Data retention

We keep personal data only as long as needed for the purposes above:

  • Waitlist/registration records: up to 24 months after your last interaction or until you unsubscribe, whichever is sooner.

  • Support emails: up to 24 months after closure.

  • Server/security logs: typically 12 months.

  • Cookie data: per cookie’s stated duration (see cookie control).

We may retain limited data longer where required to meet legal, tax or regulatory obligations, or to establish or defend legal claims.

  1. Your rights

Subject to UK GDPR, you have the right to:

  • Access your data and receive a copy

  • Rectify inaccurate or incomplete data

  • Erase your data (where applicable)

  • Restrict or object to processing (including a right to object to direct marketing at any time)

  • Data portability (where applicable)

  • Withdraw consent where processing is based on consent

To exercise your rights, email hello@sponza.ai. We may need to verify your identity.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): ico.org.uk • 0303 123 1113 • Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

  1. Security

We use technical and organisational measures appropriate to the risk (encryption in transit, access controls, audit logs). No method is 100% secure; please take care when sharing information online and avoid sending confidential data via open forms.

  1. Children

The Site is not intended for individuals under 18. We do not knowingly collect data from children.

  1. Third-party links

The Site may contain links to third-party sites. We are not responsible for their content or privacy practices. Please review their policies.

  1. Changes to this policy

We may update this Privacy Policy from time to time. The “Last updated” date will change when we do. Material changes will be highlighted on the Site.

  1. Contact us

Questions or requests about this policy:
Email: hello@sponza.ai
Post: SPONSORMATCH LTD (trading as Sponza), 3rd Floor The Coade,
98 Vauxhall Walk, London, United Kingdom, SE11 5EL